Q: How to Export Invoices to Optimum Accounting Software?

<h3 id="howtodoit">How to do it?</h3> <ol> <li>Open the list of INTEGRATIONS <img src="https://storage.crisp.chat/users/helpdesk/website/a9835b72ea0f8000/integrations_1quzzu8.png" alt="" /> | You can find modules in two ways. In the account management panel, by selecting the PUZZLE ICON, or in account settings by clicking on INTEGRATIONS.</li> <li>In the list of integrations, find and INSTALL the Optimum integration <img src="https://storage.crisp.chat/users/helpdesk/website/a9835b72ea0f8000/screenshot-2024-06-07-at-15023_xis8ii.png" alt="" /></li> <li>Once the module is installed and active, you can VIEW it <img src="https://storage.crisp.chat/users/helpdesk/website/a9835b72ea0f8000/screenshot-2024-06-07-at-15055_1sv0w7n.png" alt="" /> OR</li> </ol> Click EXPORT button in list of Invoices page <img src="https://storage.crisp.chat/users/helpdesk/website/a9835b72ea0f8000/screenshot-2024-06-07-at-15075_1dw4wz5.png" alt="" /> <ol start="4"> <li>Select the desired settings and click SELECT <img src="https://storage.crisp.chat/users/helpdesk/website/a9835b72ea0f8000/screenshot-2024-06-07-at-15102_u5cx84.png" alt="" /></li> <li>You will receive the exported file via email</li> <li>Import the file into the Optimum accounting software</li> </ol>

Question 1

How to Add a Direct Payment Link (Montonio) to an Invoice?

Accepted Answer

The direct payment button on the invoice helps customers make payments quickly and conveniently, increasing the efficiency of the payment process. It also reduces the risk of errors during payment. This functionality provides users with a simpler way to complete payments.

||| Montonio fees apply to payments

| Do not have a Montonio account yet? You will find registration instructions here

How to activate the direct payment link?

Open the INTEGRATIONS list | You can find the modules in two ways: in the Account Management dashboard by selecting the PUZZLE ICON, or in account settings by clicking on INTEGRATIONS
In the list of integrations, find the DIRECT PAYMENT INTEGRATION WITH MONTONIO and INSTALL it
Once the module is installed and active, enter the ACCESS KEY and SECRET KEY ||| Access and secret keys are obtained from the Montonio system. ||| Payments through Montonio will have a purpose, e.g., Payment for Invoice 1.
Click **SAVE

Question 2

Principles of Cash Recognition CBA and ABA

Accepted Answer

The accounting principle you choose depends on how much personal income tax you pay for the previous accounting period. The choice of the principle may be relevant for persons starting a sole proprietorship, where the activity is started on a cash basis.

If the situation does not require a switch to the accrual method now, the sole trader can decide whether to stay with the cash accounting principle or whether it is better to switch to the accrual accounting principle.

Cash Basis of Accounting (CBA)

When cash is received, we will account for it as income in the period in which the cash is received
We will account for the expenditure of cash as an expense in the period in which the cash is spent

The Inland Revenue imposes a change to the accrual basis of accounting (ABA) when:

The resident is registered for VAT
Personal or newly acquired fixed assets are attributed to the pursuit of an individual activity (FR0457) The voluntary change to the accrual method can only be made from the beginning of the new accounting period. Once the accrual method is applied, it will be applied until the end of the activity.

Accrual basis of accounting (ABA)

Revenue is accounted for the period in which the sale is made, i.e. when the invoice is issued
We account for costs in the period when the purchase of services or materials has taken place, i.e. the supplier's invoice is received | For more information on the accounting principles of CAB and AB

Question 3

Direct Payment Integration: Registration with Montonio

Accepted Answer

**Montonio Payment Options ** - a convenient, reliable, and cost-effective way for sellers to accept payments from their customers.

How does Montonio work?

When your customer wants to pay an invoice, they can do so very easily. By clicking the PAY button on the invoice or in the email, your customer will be redirected to the payment page. They will then select their bank and proceed to confirm the payment. If the customer has multiple accounts with the chosen bank, they will need to choose the desired account before reviewing the detailed payment information. If the customer has only one account, the detailed payment information will be displayed immediately, and the customer can confirm the payment.

Don't have a Montonio account yet?

To register with Montonio, follow these steps:

Click HERE enter the required information for account creation. Once you have done this, you will receive an email from Montonio with a link to create a password. ||| Since Montonio is a licensed payment institution, every customer must provide information about the company's owners, shareholders, and other necessary information and pass KYC check
After receiving the email, click on the link and create a password
After registering with Montonio, upload your company documents into the Montonio partner system:

Compan

Question 4

How To Access and Activate Text Templates in Invoice123?

Accepted Answer

Text templates are a great tool that helps to tackle writing tasks faster and easier while maintaining high quality and professionalism. With the help of text templates, you provide structure and efficiency to your written communications. They are particularly useful for those who want to save time and effort, as well as for those who frequently encounter repetitive tasks or communication situations. With the assistance of this guide, you can easily activate or create the templates you need!

How to do it?

Select TEXT TEMPLATES from the menu bar
Click CREATE A TEMPLATE
Select the TYPE of the TEMPLATE and fill in all the necessary information

You can use the template you have created according to the template type

to send reminders for unpaid invoices
to send invoices to customers
for notes/comments on invoices
to send debt consolidation act
to send sales proposals and notes for them
to send confirmation for received settlement

Confirm the settings by clicking on the blue CREATE A TEMPLATE button ![](https://storage.crisp.chat/users/helpdesk/website/a9835b72ea0f8000/screenshot-2024-

Question 5

How To Set Reminders for Overdue Invoices to Clients?

Accepted Answer

Reminding clients about overdue invoices helps in maintaining a steady cash flow, strengthening client relationships, and effectively managing the financial aspects of your business. Easily set reminders with this guide!

How to do this?

Open the list of INTEGRATIONS | You can find the modules in two ways. In the account management panel, by selecting the PUZZLE ICON, or in the account settings, by clicking on INTEGRATIONS
In the list of integrations, find the integration called INVOICE PAYMENT REMINDERS and INSTALL it
By selecting the setting SEND AUTOMATIC PERIODIC REMINDERS, reminders will be sent on the first day and then every 7 days ||| To assign text templates, you must have already created them in the TEXT TEMPLATES settings

| Payment reminders are sent approx 15:00 h Lithuania time

After deactivating the automatic periodic reminders function, you can set the frequency of reminders according to your needs | Payment reminders can be sent before due date, same day, after due date
To save

Question 6

How to Export Invoices to Optimum Accounting Software?

Accepted Answer

How to do it?

Open the list of INTEGRATIONS | You can find modules in two ways. In the account management panel, by selecting the PUZZLE ICON, or in account settings by clicking on INTEGRATIONS.
In the list of integrations, find and INSTALL the Optimum integration
Once the module is installed and active, you can VIEW it OR

Click EXPORT button in list of Invoices page

Select the desired settings and click SELECT
You will receive the exported file via email
Import the file into the Optimum accounting software

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